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Reimbursement Agreement Example

April 24th, 2022

If you are searching for a reimbursement agreement example, you are probably looking for a way to outline the terms and conditions of a reimbursement agreement between two parties. A reimbursement agreement is a legal document that outlines the conditions under which one party will reimburse another party for expenses incurred on their behalf.

Here is an example of a reimbursement agreement that you can use as a guide:

Reimbursement Agreement

This agreement is made between [Party A] and [Party B] on [date] for the purpose of outlining the terms and conditions of reimbursement.

1. Purpose

The purpose of this agreement is to establish the terms and conditions under which [Party A] will reimburse [Party B] for expenses incurred on their behalf.

2. Scope

This agreement shall apply to all expenses incurred by [Party B] on behalf of [Party A].

3. Expenses

[Party B] shall be entitled to reimbursement for the following expenses:

– Travel expenses, including airfare, lodging, and ground transportation

– Meal expenses

– Equipment rental expenses

– Other expenses approved by [Party A]

4. Reimbursement

[Party A] shall reimburse [Party B] for all authorized expenses incurred on their behalf within [number of days] days of receipt of a detailed expense report from [Party B].

5. Documentation

[Party B] shall provide [Party A] with appropriate documentation to support all expenses claimed for reimbursement.

6. Limitations

This agreement does not provide for reimbursement of expenses that are not authorized by [Party A]. [Party A] reserves the right to deny reimbursement for expenses that do not comply with the terms and conditions of this agreement.

7. Duration

This agreement shall remain in effect for the period of [time period].

8. Termination

Either party may terminate this agreement by giving [number of days] days written notice to the other party.

9. Governing Law

This agreement shall be governed by and construed in accordance with the laws of the [state/country].

10. Signatures

The undersigned parties have executed this agreement as of the date first above written.

[Party A]


[Printed Name]



[Party B]


[Printed Name]



In conclusion, using an appropriate reimbursement agreement example is an excellent way to establish clear terms and conditions for reimbursement between two parties. By outlining the expenses, reimbursement process, documentation, limitations, and duration, you can ensure transparency and clarity, and avoid misunderstandings or disputes.

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